Signatures in Outlook for XP

Here's one for you: How do I make EVERY user have the same confidentiality signature of every email they send?

from the same outlook client? you can set the signature to send with
every email account or specify for individual ones. Otherwise, i have no
idea what you mean. Can you be a little more specific?

I mean that X number of people all using different machines have a need to use the Sames singnatures (Forms). THe Microsoft way seems to be to copy that for each individual person so that the same file appears X times. If you have portable or "floating" setups that means that the same file will appear X times on the network and it would grow geometrically according to the number of people using it. Ie

A single file taking up 10K that goes to 100 people would take up 1000K or 1 meg on the network. If you have 100s of forms that will go into the Gigabyte range for just a few small files.

The way MS seems to handle it is to assume no one would be using the same files so they toitally ignore it.

What I would rather if the signature folder for each of those 100 people was the SAME folder in the SAME place so there is allways 1 and only 1 copy of any given signature\form., not 100s of duplicates.

And we won't talk abou the hassle of keeping all those copies identical!!!!!!!!

Does that help calrify matters?

Oh Mighty Guru Techie Dude,
I'm also having a signature problem. I've unchecked the 2 boxes (Options, Mail Format) that say "Use Microsoft Office Word....blah-blah-diddy....).
I finally got my signature for NEW email messages to look normal.
But, when using the SAME signature to reply or forward, sometimes it double-spaces on me.
Actually, it USUALLY double-spaces. But sometimes it doesn't.
I suppose this has to be something to do with the formatting I receive the email in.
Very strange.
Even if I copy the signature from within the Signature box, and paste it into the email (that's creating double-space), it's STILL double spaced.
?!
And REALLY frustrating.
Any ideas?
(Grovel, grovel, grovel) Thanks for your site (Grovel).

Diane

Hello Diane...welcome to OZZU. I don't have the specific answer to your question. Just wanted to welcome you and tell you to "stay tuned" somebody around here probably will.

TRIED THE FOLLOWING - and the spaces between the lines of my signature are “cushioned” with an extra area. It’s not extra paragraph marks.
It’s a space above the paragraph mark, and below the paragraph mark.

EXCEPTION: these two lines never have a space between them, for some reason:

1-800-610-7933 x35
Reel, Photos, Resume, V-Over, News - Updated Nov. 14:

There isn’t anything different about the formatting.

The rest of the email is normally spaced.

This doesn’t happen if I reply without a signature.

I tried the following, and got an extra “line” anyway:
*If I remove extra spaces between lines - there is an extra blank line created
*Changing options - HTML, Rich, plain test - doesn’t affect it
*If I request it to use my fonts only when replying, all the time, use stationary fonts - no help
*If I copy my signature from a new email (uses the same signature) and paste it into the reply that creates an extra line, the once normal signature suddenly sprouts the extra lines.

HOWEVER:
If I copy the signature from WORD and paste it into the reply - it looks normal.

Here's a copy of the signature I'm using:

Cheers!
DIANE MATSON

1-800-610-7933 x35
Reel, Photos, Resume, V-Over, News - Updated Nov. 14:
home.dianematson.com

It's easy for most of us to meet expenses.
We meet them everywhere we turn.


*********Does anyone else have this problem with Outlook + XP?
Please let me know - either way, so I know if I should try reinstalling Outlook.

Thank you Mighty Techno Gurus!
Diane

Upon further futzing around, discovered that if someone SENDS me a plain text message, it messes up my own signature when I reply.
Is there a fix, or is this some horrendous glitch that Microsoft will, I pray, fix in the future.
Maybe if I mailed the "Yup, It Works" folks a nest of really ticked off hornets they'd get the picture......

Anyone got any ideas? Or am I stuck.

Thanks Mighty Gurus!
(grovel, grovel)
Diane

well, my first idea to have you try, you already say doesn't work.
which is changing your type of message from html, rich text, or
plain text.

I know for a fact that if you use Microsoft Word as the editor of
your email messages, it doesn't handle returns the same as
Outlook's built-in text editor. So my next suggestion is to be
sure that Outlook is NOT using Word as the creator of your emails.

Open Outlook, Tools, Options, Mail Format and uncheck the box
that says 'Use Microsoft Word to edit email messages.'

Give that a try....

i also just tried a combination of different things and can't
reproduce your problem on my machine. Have you created
your signature in Outlook from scratch? or did you paste it in?
Have you take steps to hold shift+enter for your breaks? try
that if you haven't as well.

In reply to the multiple users and single signature question thats started the post...

Couple of things...

What email server software do you use?? (Exchange?)

If so what version?

Do you have any content filtering services running on your email servers?

First, THANKS so very much for your help Mighty Techno Gurus!

*UNFLUX - I've made sure that Outlook is NOT using Word as the creator of my emails - both those boxes were unchecked long ago.

*UNFLUX #2 - You couldn't recreate my problem? My husband did. He sent himself a text email message, and tried to reply with a signature - and it did the double-space thingy. He says others in his office have the same complaint. I'm not just going nuts! It's not just my machine!

UNLFUX #2 - Have you created your signature in Outlook from scratch?

Or yes. Many times.

*or did you paste it in?

Tried both, actually. Same result.
I have the same signature set for new email, as well as replies. When replying to text sent email, if I copy the signature from within a new email (which looks fine), it even PASTES in with the double-space. If I copy the signature from a Word doc - it pastes in without the double-space.
It isn't exactly a double space though. It's an extra space between the lines. My signature includes a blank line after my name, and before my phone number - that line seems to have an extra space above and below the paragraph mark.

*Have you take steps to hold shift+enter for your breaks?

Nope. Hang on......Nope. Just created a new signature, using Shift+Enter for my line breaks. Didn't do squat.


*WHOSONTHEDEX - What email server software do you use??

Microsoft Outlook 2003, running on XP.

*Do you have any content filtering services running on your email servers?

I've blocked some SPAM email addresses, but that's it. I think. Where would I go check this?

Thanks for all your ideas. I'm ever so grateful.
Happy to test everything you can think up.
It's looking more and more like Microsoft messed up though....

Hanging in there,
Diane

Another techie guru emailed me privately.
I had to use advance edit - this is the missing key!
Use the shift+return for a soft carriage return.
Save the signature,
Paste signature into the email (not sure if this step is necessary, or just the one above).
Ta-Dahhhhhhhhhhhhhhhhhhhhhhhhh!
Bliss!

Thanks Everyone!
Diane

Remove your signature completely.
Retype in your new one.
Instead of hitting return after each line, hold the shift key+return key.
Trust me, I looked ALL OVER for that one.

Lestat